Coordinator Executive Support

Full Time Permanent Position

Band 8 - Salary Range $123,831 to $138,629 per annum + 11.5% Super + ADO

Salary offered will depend on level of skills and experience.

About Melton City Council

The City of Melton is a community where everyone belongs. Ours is a vibrant and diverse municipality - one of the fastest developing in Australia. Our organisation strives to provide our community with state-of-the-art amenity and facilities, engaging health and wellbeing options, and support to become active members of our Lifelong Learning City.

We invest in innovation, offering professional and personal development, and generous leave and flexibility to staff, while also fostering a collaborative and inclusive culture. You’ll be able to work close to home in a dynamic setting featuring cafes and retail options set amongst heritage buildings and open green spaces.

The Opportunity

 An exciting opportunity has been created for an experienced and highly organised Coordinator Executive Support to join our dedicated team. In this pivotal role, you will lead and coordinate a high-performing Executive Support team to provide confidential, professional senior executive level support to the CEO, Directors and broader Executive Leadership Team, supporting the smooth running of the Executive Leadership Team with sensitivity, a high degree of diplomacy and excellent governance, communication, and organisational skills.

Key Responsibilities

• Lead, mentor, and develop the Executive Support team, fostering a collaborative and high-performance culture.
• Serve as a primary point of contact for the CEO, Directors, and as required the broader Executive Leadership Team, providing timely and accurate information and support.
• Identify opportunities for process enhancements within the Executive Support function, implementing best practices to improve efficiency and service delivery.
• Manage the day-to-day operations of the Office of the CEO, to ensure priorities are clear and understood.
• Manage all information and communication flows including storage and retrieval of information and maintenance of accurate and up to date data in key reporting systems.
• Support the Office of the CEO and Executive team in preparation of briefings, presentations and reports to Council and Council committees.
• Work closely with the CEO to implement key outcomes for the Office of the CEO.

To view the Position Description, click here.

About you

To be successful in this role you will have the following:

• Tertiary qualifications in Governance and/or Business Administration, or a related field.
• Demonstrated experience in supporting senior executive and managing executive support to exceptional governance and integrity standards.
• Demonstrated ability to lead and manage a diverse team, with a focus on team culture, lifting team performance and ensuring alignment with organisational goals, while fostering a collaborative work environment.
• A record of professional, reliable, and effective communication and engagement with a diverse range of stakeholders, including senior executives, navigating sensitive matters and exercising diplomacy, confidentiality, and discretion.
• Excellent time management skills, including the ability to prioritise, work to strict timelines in a fast-paced, complex environment, and adapt to changing priorities.

Culture and Values

Our vision for our community is to be: "A vibrant, safe and liveable city accessible to all" and that means there’s a place here for you too. Our organisational values represent us as an established growth Council and the values are reflected in everything we do; our decision-making, our actions and our service provision to the community. Council has a diverse and vibrant organisation and we’d love to have you join us to help shape a city for the future.

We are Vibrant MELTON. Our values are:

• Motivate
• Empower
• Lead
• Trust
• Open
• Nurture 

Benefits

There are a number of great reasons why our people love working at Melton City Council: 

Staff Benefits | Melton City Council

• 13 ADO's (Accrued Day Off) per year
• 5 weeks annual leave 
• Flexible Working Hours
• Extensive Career Development & Leadership Programs
• 16 weeks Paid Parental Leave (Super is paid during parental leave) 
• 3 weeks Paid Secondary Carer Leave
• Family Room available including Breastfeeding Facilities - Australian Breastfeeding Association
• Wellbeing initiatives
• Subsidised Uniforms

How To Apply

If you require further information about the position, please contact Renee Hodgson, Manager Governance on 9747 7266.

Applications must include a Resume and address the Key Selection Criteria outlining your suitability to the role. To address the Key Selection Criteria, you will need to write short statements explaining how you meet the criteria, or how you demonstrate the capability. We encourage you to keep your responses concise. 

To be eligible for employment at Melton City Council you must be legally entitled to work in Australia.

All successful applicants will need to undertake pre-employment requirements including but not limited to a satisfactory criminal history record check. Successful applicants must be able to comply with any public health orders applicable to local government. 

We strongly encourage job applications from Aboriginal and Torres Strait Islander people, people with disabilities, LGBTIQA+ and people from culturally diverse backgrounds. If selected for an interview and you require any additional support or adjustments regarding interview arrangements, please advise the contact listed above in advance.

Melton City Council is committed to being a child safe organisation and has Zero tolerance for child abuse. Melton City Council is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is at the centre of our everyday thinking and service delivery.